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5 Journal Entries Types :
1. Opening Entries :
In
opening entries, we will record only
those business transactions which
balances are carry forward to the next accounting year. Assets, liabilities and capital balances are carry forward to the
next year for the purpose of knowing the
total assets and total debts and obligations etc.
For
writing credit entry it is depends upon your willing that whether you want to
write TO with credit entries or you want to intend it as I did in above
picture.
2.
Closing Entries :
In
this type of entry, the expenses and revenues balances are closed and we
transferred their balances in Trading or profit and Loss Account for closing them .
Adjusting Entries:
3. These
entries are made at the end of the accounting period . In this entries assets
and liabilities are recorded with their real or true values and revenues are
recorded by following the matching principle concept. According to this
Matching Principle Concept, we will record only those expenses which are
followed by revenues. In adjusting entries, we will have all of these :
1. Deferral :
It means that you will
received or paid an advance amount but yet we
have not delivered services and we have not used that assets for which
you will pay in advance. So, basically deferrals is your prepaid means advance
payment .
There are further two
types of Deferrals :
·
Prepaid or
deferral Expenses
For instance we will pay
fee first, then we will studied and we will pay rent in advance then we are
utilizing that assets in the form of house. So, payment in advance is our
assets until we don’t utilize it completely.
·
Deferral revenues
or Unearned revenues
For instance we will take
an advance salary for our installation of machinery but we have not delivered
our services yet so this revenue is unearned so
now it is our responsibility to
provide them services . In this way , unearned revenue is our liability till we
have not delivered services.
2. Accruals
It means that we will
received any goods or services or
used but yet not paid it means that it
is payable and outstanding.
There are further two
types of accruals:
·
Accrual expenses
For instance we will purchase
goods on credit so it is accrual expense.
·
Accrual revenues
For instance we will give
goods on credit to customers but yet not received any revenue so it is our
accrual revenue.
4. Transfer Entries :
Transfer
entries are important for transferring the correct or right account name and
amount from one account to another.
For
instance Aqsa purchased a furniture for RS/-2,000 and table for RS/-3,000 .
Accountant had recorded total amount of 5,000 to furniture account. So in this
case, we will pass an transfer entry :
Table Account Debit with RS/-3,000
To Furniture Account Credit with RS/-3,000
(Being an amount of Furniture
overwritten now it is posted to table account )
5. Rectifying Entries :
th entries are passed for the purpose of removing a mistake and make it correct. Sometimes,
there is also a mistake in amounts as well. For instance in given below example it might be possible that it would be
overstated or understated. We will make the entry correct by passing an
rectified entry. If Ali Account is wrongly debited than we will credited Ali
Account for correction in rectified entry and add the correct account in it.
There are many types of rectifying entries:
1. Error of
Commission:
In this error, it is posted to wrong
account instead of right account.
Cash received from Abdullah
RS/- 7,000 posted to Ali . So,
rectified entry will be :
Ali Account Debit with RS/-7,000
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To Abdullah Account Credit with RS/-7,000
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(Being cash received from Abdullah was wrongly posted to Ali account now it is rectified)
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2. Error of Omission:
In this errors, we will
completely omit or forget to record the business transaction. It is corrected
by simply passing the entry.
3. Error of Compensation:
This type of error is very difficult
to find out because it is not a single error ,it is a group or two error. In which one error is offset against the another error or account. For instance if fee charges paid RS/-1,000 is debited in the fee account as RS/-1,500
and the Rent received RS/-2,000 is
credited in the Rent account as
RS/-2,500, then the excess debit of RS/-500 in Fee account is set off against
the excess credit in the Rent account.
4. Error of Original Entry: In this type, there is a
mistake in the recording of the amounts
of accounts whether it will be overstated or understated. If the amount is
recorded more than its original amount then it is called overstated and if the
amount is recorded less than its original amount then it is understated. For instance if rent
received from Ali was wrongly credited with RS/-5,000 instead of RS/- 50,000.
Then we will simply subtract the amount because it is overstated 50,000- 5,000 =
45,000 . So, 45,000 will be recorded in rectified entry.
Cash Account Debit with 45,000
To Rent
Account Credit
with 45,000
5. Error of Principle:
In this accounts are posted to the correct side but of the wrong type of account, For instance
In
this principle, the names of accounts are wrongly passed. Such as Ali account
is wrongly debited instead of Sim account.
For
instance RS/-4,000 paid to Sim was recorded in Ali Account so in
this case we will pass an rectifying entry:
Sim
Account Debit
with RS/-4,000
To Ali Account Credit with RS/- 4,000
(Being amount paid to Sim was wrongly
debited to Ali account but now it is rectified)
6.
Errors
of Reversal:
When the entry is wrongly debited instead of being credited and
when it is wrongly credit instead of being debited is called error of reversal.
7.
Error of
Transposition :
When two digits or numbers
are reversed is called
transposition error. For example 8907
instead of 9807.
8.
Error of Duplication:
It is
occur when we will recorded an entry two times or it is
duplicated, it's debited or credited twice for the same entry. For example,
an Salaries Expense was debited twice .